2026-11-3 HOA Board Meeting
7pm; Joel Steven’s home
Present: Mackenzie, Catie, Joel, Kimberlee
Agenda & Discussion:
- Treasurer’s Report
Annual Dues Update:
● We received dues from 95% of lots (100)
● We collected 83% ($3,744) of the outstanding dues that we started the year with.
● Current outstanding amount: $1,728
○ 4 lots x 2026 dues ($120)
○ 2 lots x 2026 + 1 year past due ($216)
○ 1 lot x 2026 + 2 years past due ($312)
○ 1 lot x 2026 + 4 years past due ($504)
New Payment Method:
● I signed up for Zelle, linked to our checking account, with a unique tag for WSE. This will be
offered as an option for annual dues payments with no added transaction fees. I’ve also used it for reimbursements.
Account Summary
● Our account balance is $10,002.41, including $ 5,000 in reserve funds and $ 5,002.41 in
unrestricted funds.
● Anticipate $2,150 in expenses before year-end for insurance and landscaping, leaving about
$2,800 available for other expenses in addition to our reserve.
Account Summary:
STARTING BALANCE 1/1/26 $ 5,879.67
INCOME $ 17,188.00
EXPENSE $ (13,065.26)
ACCOUNT BALANCE $ 10,002.41
RESERVE FUNDS (TREE & LEGAL) $ (5,000.00)
UNRESTRICTED FUNDS BALANCE $ 5,002.41 - Stairs Project Update
Earlier this year, we formed a stair project committee consisting of two board members and four community members. We discussed and researched multiple options for the rebuilding. Because of our budget limits and our volunteers’ skill set, we decided to rebuild the stairs as wood-framed, but we made some design adjustments to make them more resistant to rot.
We have completed most of the stair-rebuilding project for the pathway between Upper and Lower Ventura Court. Over 4 workdays, community volunteers worked hard to demolish, build stair frames, drive rebar, and move gravel.
We celebrated the project with a picnic in our park and we provided Kona Ice treats to all who attended. We invited the whole HOA, regardless of whether they volunteered on the stairs. It was a great opportunity to get to know neighbors and build community.
A huge thank you to our community members Mary Pegan, Todd Reitmeier, Noah Reitmeier, and Craig Aznoe for serving on the committee, and to everyone who volunteered and worked so hard on the stairs.
Rebuild Details
The lower stairs (13) were built with pressure-treated 4x6s. We built the upper stair frames with two stacked 4x4s. We treated all cut ends with copper-based chemicals for ground contact. The stair frames were assembled with 8” bolts. We drove two rebar posts through the front of each stair frame, and we treated the holes with the copper-based chemical. Stair frames were filled with gravel.
We reused most of the previous rebar and only needed to buy a minimal amount of new rebar sections. We purchased wood from Parr Lumber: (16) 8’ 4x6s and (75) 8’ 4x4s. We used all the 4x6s and have 16 4x4s remaining, which we will use for the handrail.
We ordered new signs for the top and bottom of the stairs. The new signs specify that the path is private property and that the HOA assumes no liability for the recreational use of the path. This aligns with Oregon SB 179, which protects private landowners from personal injury liability when they allow the public to use their land for free recreation.
Expenses
Materials $ 2,632.20
Disposal $ 249.28
Food $ 415.80
Other $ 360.00
Project Total $ 3,657.28 - Handrail for new Walkway
Utility Locate identified power lines in the area where we plan to install posts. There is also a “private” drain line (or lines) in the area. Need to follow up with a private locator and maybe a dye check. Joel will follow up. - Tree Root damage to neighbor’s property on SW Alfred St
The neighbor reached out to the Board with concerns about damage to property due to tree roots from HOA property. The Board will get a recommendation & quote from Mike’s Tree Service to avoid further root damage to the neighbor’s property. Cost will come from our HOA Tree Fund. - Annual HOA Members Meeting scheduled for Wednesday, January 20th at 7pm via Zoom
- The Board is still in need of new members! Please reach out and let us know you are interested
