4-10-2025 HOA Board Meeting Notes

2025-04-10 HOA Board Meeting

Present: Joel, Kimberlee, Mackenzie, Catie

Agenda:
-Treasurer’s Report
-Delinquent dues report
-Dues Increase
-Venue for annual meeting
-Work Party for stairs
-New members needed for board

Discussion:
-Treasurer’s Report: shared via email by Dolly; invoices were sent out through US Post, but future invoices will be via email except those who have opted out;
63 dues paid, includes 5 past dues
• The donations are both additional payments and the accumulated 80 cents per online payment via stripe.
• I have not received “return to senders” or “undeliverables”
• I ordered “for deposit only” and our new address pre-inked rubber stamps
• We are good with the Department of State up to March 2026, as filed.
• Grounds Maintenance is resuming; $600 charge this April, he said.
-Delinquent: Our past dues receivables are still:
• 14 x 2 years (each 192 owed)
• 2 x 4 years (each 384 owed)
• 3 x 5 years (each 480 owed)
• 1 x 6 years = 576 owed
-Reviewed process of late fee of $25 for 90 day delinquencies
-Ground maintenance reviewed

-Special Meeting: for dues increase; consider also adding a special project line; send an email first; google form for email response/proxy vote; Consider meeting in July or August in our cul de sac by park; 50 days maximum notice for upcoming meetings, June 30th tentative email date; Catie will draft email for Board to consider; Joel will work on intro

-Venue for next annual meeting January 2026; zoom meeting was not as well attended as we hoped; look for location where we can be in person; talked about Home Builders Association by Trader Joes; Multnomah Arts Center, Metzger Grade School – Mackenzie will follow up on this lead.

-Work Party for stairs: Joel will draft and email for Catie to send

-New Members: we need people to step up to join our Board

Meeting adjourned 7:50pm