Washington Square Estates

• NOTES:
• -Sign in sheet passed around
• -Call to order – Mackenzie
• -Introductions of members
• -Mackenzie – current treasurer; acting as chair
• -Kimberlee – acting as secretary
• -Dolly – acting as vice-chair of HOA
• –
• Business
• -We have a quorum between proxy votes and those present
• Diane – advertised that we are doing annual meeting since the last one did not have quorum
• -Officers:
• Mackenzie – wants to be “at-large”; we will need a treasurer to take her place
• Kimberlee – will continue with secretary
• Dolly – willing to serve in any capacity
• Joel – volunteered to serve
• Catie Aznoe – volunteered to serve
• Jen – moved to approved the slate
• Pam – seconded
• All approved
• Dolly – thank you for serving; we have something special with our community; let’s care for each other and be neighborly; compared to other HOAs our dues are very reasonable; any issues you can call Mackenzie
• Mackenzie – I just want everyone to be happy; so please reach out if you need anything
• Park Project
• Mackenzie – trees & shrub issue still needs to be corrected (natural fence was damaged); she has reached out to landscaper that PGE hired; they need to build it back to the way it was prior; she is following up with it; shared about trees up on north side that are being trimmed to be clear of power lines
• Diane – shared that the sprinkler system in the park no longer works bc years ago the big PGE trucks drove through the park and damaged them
• City Clearing – One of the homeowners spoke with the City and was able to get the neighboring HOA to clean up our side of their “greenspace” on the south of Ventura Drive
• Votes for proposed items:
• -$200 transfer fee: Mackenzie as treasurer works with Title companies when a sale happens; they all ask what the transfer fee is; it is a way for us to have income; she asked Title companies what the typical fees are and they said anywhere from $50-$300; they buyer pays the transfer fee; how many sales? Maybe 4-6 per year; 
• Dolly – move that we accept the transfer fee
• 2nded
• All in favor? All but 2 proxy votes
• PASSED
• NOTE: we need to make sure that the proxy votes include lot numbers
• -Increase annual dues $10 per lot per year; why $10? Seemed feasible to add $10 vs. $20; need more to take trees out; 
• -we need 50% of members to vote on this to pass, and we do not have that 
• -if we write it again, it was recommended that we put a “cost of living” adjustment wording
• -”$106 new dues every year”
• -Diane – ⅔ of members
• -Dolly – could send clearly stated email or paper mail
• -Diane – need to be regular or special meeting
• -We will look at the way it is worded and follow up next time
• Dolly – we need to publish our financial statements
• Mike: Is there a list of at-risk trees? 
• Jen: no
• Mackenzie -we need approval; just need to file paperwork
• Jen: we need to get in touch with common property owners to look at this
• Electronic Notification
• -Give everyone choice; send out letter notifying everyone; keep list of those who want to use post vs. email
• -No voting tonight; no changing by-laws, just clarifying 
• -Tom: read from regs; we have discretion as a board to send electronic information
• -Board will encourage members to accept electronic distribution whenever possible; encourage them to subscribe to the WSE website; 
• Mac moves to end meeting
• Seconded
• Passed 

NOTE: Our apologies this was posted later than expected.

WSE September 18, 7pm Cougar Woods Park Meeting Agenda

• Call to order
  • Record Proxy Votes and names of Attendees
• New business
  • Electing New Officers
  • Park Project
  • City clearing areas (Terry’s email)
• Vote on Proposed Items

Implement a $200 transfer fee for each new household, this would be paid to the HOA through the sale of a home.  

• Approve
• Decline

Raise dues $10 per lot per year

• Approve
• Decline

Adjust bylaw 3.3 to allow electronic notification

• Approve
• Decline

• Open Forum

Bring a chair for our meeting at Cougar Woods Park 7-8pm, Monday the 18th. If you are unable to attend please submit your proxy vote.

The meeting agenda will be posted here no later than September 10th. If you have something to add to the agenda please email estateswashingtonsquare@gmail.com

January 30, 2023

WSA HOA Agenda & Notes

• Call to Order – 
• Roll Call
  •  David Lukowski – Chair
  •  Dolly Specht – Vice Chair
  •  Kimberlee Reitmeier – Secretary
  •  Mackenzie Hart – Treasurer
  • Jennifer Kray – Member at Large

• Kimberlee – Reading of Minutes from Previous meeting 
• Reports from Officers
  • David
    • Maintenance
      • Work to repair steps between Ventura Dr and Ventura Ct
        • Materials purchased, awaiting warmer weather to repair
    • Vegetation overgrowth across from 6965 SW Ventura Dr.
      • Reported to the City of Tigard, was told to contact the owner.
      • Sent letter to homeowner at 10025 SW 70th pl, requesting it be cut. 
    • Tree fell across the creek and onto property of 7045 SW Ventura Dr.  Tree was not from HOA property.
    • Street light out at corner of Ventra Ct and Ventura Dr.  Reported to the City of Tigard, light fixed.
  • Mackenzie
  • Jen
    • This calendar year work toward raising the annual dues $20/year to cover costs of future tree maintenance on common properties. (Laurie Burke brought this concern up too).  Average cost to take a tree down runs $1,500-$3,500 depending on the situation
    • This calendar year work toward amending bylaws on procedure to.handle common property tree issues.  For example a felled tree: homeowner notifies HOA to confirm it on HOA property; Homeowner hires and either the tree company;  bills the HOA or the homeowner is reimbursed. 
  • Kimberlee
  • Dolly

• Old Business
  • Quorum Count
    • 108 lots, ? double lots, ?  What is the total number we need for the quorum??
      • 27 for a Quorum, each lot has 1 vote if you own 2 lots you get 2 votes.
    • A quorum for any meeting of the WSE HOA consists of the number of persons who are entitled to cast 20% of the votes in the association.  
    • The vote of a majority of the members present or represented by proxy at a meeting at which a quorum is present shall be necessary for the adoption of any matter voted upon by members, “except as restricted herein”.
      • A majority of the members of the Board shall constitute a quorum for the transaction of all board business.  The vote of a majority present shall be necessary for the adoption of any matter.  A director may not vote by proxy or secret ballot.^(4.6

• New Business
  • David Lukowski to step down from WSE HOA Board.
  • Jen Kray to step down from WSE HOA Board if there are volunteers willing to join. 
  • Mackenzie would like to transition out of the role of treasurer but would be willing to stay on as a board member.
  • Election of new board members.

A message from The City of Tigard shared by our neighbor Dolly.

Portland General Electric announced that it is monitoring dangerous, high-risk fire conditions and is increasingly likely to call public safety power shutoffs (PSPSs) in 10 areas that are at a higher fire risk, affecting approximately 30,000 customer meters. A PSPS is when PGE turns off power in a limited, high-risk area to help reduce the risk of wildfire and to help protect people, property and the environment. 

PGE is actively monitoring conditions and will make the decision based on factors including wind speed, temperature, humidity and the dryness of trees and brush, field observations and information from local fire departments and agencies. PGE will continue to monitor conditions for the next 24-48 hours and will provide an update. If conditions persist, PGE aims to provide up to four hours of notice before turning off power.  

Weather forecasts indicate strong, gusty winds are predicted across PGE’s service area, starting as early as Friday morning. “PGE works year-round to help keep our system safe and resilient from wildfire, including managing over 2.2 million trees along 12,000 miles of power lines,” said Larry Bekkedahl, senior vice president of Advanced Energy Delivery, PGE. “However, we are expecting extreme winds that could cause outages. We are preparing to have crews at the ready to begin repairing damage following the high winds, as soon as conditions are safe.”

The 10 PSPS areas are shown in the map link below. Customers in these areas should check portlandgeneral.com/psps to confirm if their power may be impacted. PGE encourages everyone who may be impacted by a PSPS or a weather-related outage to make an emergency plan and prepare an outage kit using the preparedness information that PGE sent to customers and that is also available on PGE’s website. 

If PGE calls a PSPS in these areas, PGE will shut off power as long as necessary to protect against the risk of fire. A PSPS can last for multiple days. After weather conditions return to normal, PGE will begin to visually inspect its equipment and make any repairs necessary to safely re-energize lines. Based on current information, PGE estimates a PSPS could be called on Friday morning, and power could be out through Saturday night. Assuming this event duration and no damage to our system, power restoration would begin Sunday morning and power to customers could be restored by Monday night.

If PGE calls a PSPS in these areas, Community Resource Centers will likely be opened to provide information, water, ice, Wi-Fi and access to charging for personal electronics. More information will be provided in future updates.

PGE is communicating directly with customers in the impacted areas and will also communicate through the news media, on portlandgeneral.com/psps and on social media, @PortlandGeneral on Twitter and @PortlandGeneralElectric on Facebook, among other channels. 

Customer service is available at 503-228-6322 and service advisors can assist customers in more than 200 languages.

Hello WSE Neighbors!

Our Board member Dolly, wants to know if anyone is interested in the HOA hosting a Block Party for the National Night Out. To gauge interest, please contact Dolly at dollyspecht@aol.com.

Every year, National Night Out (NNO) is celebrated in Tigard and in communities throughout the U.S. on the first Tuesday in August. It’s an opportunity for neighbors to gather, get to know each other and build a sense of community — one where neighbors look out for each other and work together to make their neighborhoods safer.

NNO is also an opportunity for police officers and community members to come together in a low-key, positive environment centered around a BBQ, cookout or block party.  

If your neighborhood is putting on an event and you would like the Tigard Police Department to come by to meet you, hand out stickers and build relationships, please email us with “NNO Event Request” in the subject line. Please include the event address, time of the event, and a point of contact.

We will do our best to visit as many NNO parties as possible, depending on our available staffing that day. We look forward to seeing you at National Night Out!

National Night Out | City of Tigard (tigard-or.gov) 

Washington Square Estates Homeowner’s Association Inc. April 27 th , 2020 6 pm (Draft)

Board Attendance by Zoom: Mackenzie Hart, David Lukowski, Jennifer Kray

1. Meeting was called to order, and the roll call was taken (board member
   Joan Morley was unable to participate).
2. Minutes of the previous meeting of February 3, 2020 were read and
   approved. A motion to remove Marilyn Weineke’s name from the record
   was approved.
3. Reports from Officers: MacKenzie Hart gave the bank balance as
   $7778.47.
4. Old Business: Tree cutting on lot #43 and HOA property: Inspection was
   performed by Clean Water Services. City of Tigard issued the cut permit
   (introduced into Record). The fee for removal from Mike’s Tree Service
   was $1,500. The HOA will not incur a cost for the service, as it was
   covered by the owner of lot #43.
   Chip Drop for north entrance: Several attempts were made by the Chair
   to contact PGE about chip drop for the north entrance but PGE did not
   return any calls. Chair has contacted Mike from Mike’s Tree Service.
   Upon approval Mike could begin dumping chips on the north entrance.
   Before this happens, the board will need to reach out to Dario or
   otherwise arrange for labor to have the chips spread. The board will do a
   walk-through with Dario about maintenace contract (motion, seconded,
   agreed), and update contract with lot numbers.
5. New Business: WSE sign at the south entrance has been removed and
   stored at 6690 SW Ventura Drive. It was removed as a precaution
   because of forthcoming water maintenance at the site. Stairs between

Ventura Drive and Ventura Court are in need of repair. David Lukowski
has temporarily fixed the issue by adding longer screws to the stair
material. However, some of the materials estimated to be $100 to $150.
(Get estimate on concrete step replacements). Common property
between lots 49 and 50 will be cleared of blackberries at lot 49’s (Kray)
expense. The board approves the proposed work. MacKenzie received
an email about movers from 7045 Ventura Drive requesting permission to
install stairs and a new driveway. (They do not need permission from the
HOA for the requested improvements).

6. Comments
7. Announcements: Next meeting date: Tentative July 27, 2020 6:30 pm
8. Adjourn

January 30, 2022

• Call to Order – 3:43pm
• Roll Call
  •  David Lukowski – Chair – Present
  •  Jennifer Kray – Vice Chair – Present
  •  Kimberlee Reitmeier – Secretary – Present
  •  Mackenzie Hart – Treasurer – Present
• Kimberlee – Reading of Minutes from September 26th 2021 –  David Moved to accept minutes – Jen Second, Passed.
• Reports from Officers
  • David
    • Website upgrades
      • Online Payment Acceptance
  • Mackenzie
    • Title Transfer fee – Fee would be assessed during the sale of a property.
  • Jen
    • Nothing to Report
  • Kimberlee
    • Nothing to report

• Old Business
  • From Board Members
    • Tree on HOA property between 9880 and 9890 Ventura Ct.
      • Mike Bid on Trimming the tree is $875
      • Jen will get a bid on the tree from Arborscape.
  • David:
    • Electronic means of paying.
      • Stripe account for payment acceptance (Charge of 3.8% to accept payments)
      • Hooking up payment from website. (Additional Website fee $48/yr)
      • New easier to find domain (WSEHOA.ORG)
      • No Ads on site, easier to view and navigate.
      • Board approved paying for a website that can provided these.
        • Website fee $48/yr
    • Account for Kimberlee on website – David Provided
    • Account for Jen on website – David Provided.

• New Business
  • David
    • Invoice from Mike’s Tree Service for $600 for spreading of chips at north entrance.
    • Open floor for nominations of open board position – Member at Large.
    • David to verify who can legally approve the budget and post it to the website.
  • Jen
    • Planted 5 saplings on HOA lot
    • Dario was asked to clean blackberries one more time
    • Jen has requested that the HOA stays on top of keeping this area cleaned up
  • Mackenzie
    • Title Transfer fee – Fee would be assessed during the sale of a property.
    • 2022 budget proposal, budget was sent ahead of time, Mac went through budget spreadsheet on screen
    • vote to approve if quorum is present: Yes, we have a quorum
    • Question in chat from Dolly about Metzger meeting room was supposed to be rent free; Mac: paid in 2019; member said we do not qualify for free rent 
    • Motion to approve; seconded; passed
  • Open Floor to Homeowners for new business.
  • Dolly
    • Asked about progress with the City work on the Stairs between ventura dr and ventura place.  David Mentioned he talked to the city planning office and the results were that in order to have the work performed by the City, then the HOA would need to relinquish the property to the city.
    • Asked about adding a locked mailbox in the culdesac to use vs. the PO Box; there is a legal address by the park; Mac asked about cost upfront; Dolly said it would save on the PO box costs
  • Diane
    • Asked questions about budget: income less than outgoing; Mac discussed reserves (legal & tree reserves) and donations; what is the balance? Mac said about $7000, checks still coming in; was there a carry over? How did you get the extra $300 that was spent? Mac said from the reserves. $9888 from assessments, 193 from donations; we get 20-30% late; Mac explained how legal reserve is managed – it is budgeted but has not been used; the tree reserve was used plus some
  • Mac: discussion about board members; need 4; David will stay
  • David; we need a 5th member
  • Dolly said in the chat that she will step up; David nominated her for member at large; motion to approve;
  • Jen would like to step away; could Dolly take over for her as vice chair? 
  • Dolly: needs to be approved by current Board, so will be tabled for now
• Dolly: gave report about City of Tigard and what is going on

Meeting Adjourned

Washington Square Estates is inviting you to a scheduled Zoom meeting.

Topic: WSE Board Meeting April 21st, 2022 6:30PM
Time: Apr 21, 2022 06:30 PM Pacific Time (US and Canada)

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Hello Neighbors! Special thanks to Terry Crawford who engaged with the City of Tigard to complete an updated speed study of our neighborhood. Please read the results below.

TLDR; More then 1/2 the people travelling through our community are speeding. Please be respectful of your neighbors and pedestrians and slow down.

2022 Speed Study:  Between Ventura Drive from SW 72^nd and Ventura Place

Week 1 (March14-21, 2022)

Westbound

Speed Range	ADT trips	ADT Weekdays	ADT Weekends
Total trips:  506	426	183	156
>26 mph	253 (50%)
26-30 mph	235 (46%)
31-35 mph	18 (3%)
36-40 mph	0
>41 mph	0

Eastbound

Speed Range	ADT trips	ADT Weekdays	ADT Weekends
Total trips:  720	373	243	217
>26 mph	360 (50%)
26-30 mph	341 (47%)
31-35 mph	18 (2%)
36-40 mph	1 (0.1%)
>41 mph	0

Comments:

• The study was conducted by the City of Tigard over a one-week period from March 14^th through March 22^nd .
• They used a calibrated measuring device mounted on one of the streetlight poles in the neighborhood.  The counts were done anonymously and without the driver’s knowledge any measurements were being taken.  No license numbers or photos taken; purely trip and speed counts.
• Compared to the study done (and published on the HOA website) in 2019, we have about the same number of trips this year. 
• Eastbound traffic makes a right off of SW 72^nd and has a speed hump to deal with and yet the Eastbound speeding is as bad as that Westbound.  Conclusion is that speed bumps are useless in calming speeders, i.e., slowing them down.
• We had no one exceeding 41 mph as we had in 2019.  There is still someone who feels it is OK to drive through the neighborhood 10-15 mph in excess of the posted 25 mph speed limit.  Why????
•  We still have half of the people driving through the neighborhood who driving in excess of the posted speed limit.  Why???

The same message about the solution to the problem as in 2019:  we each own being responsible and speed limit compliant drivers in our neighborhood.  We need to look out for each other by driving at or below, as conditions warrant, the posted 25 mph speed limit.  It is interesting to note the number of “20 is plenty” and “We need to look out for each other” signs posted in the upper neighborhood prior to the Alfred Street exit. Think that part of the neighborhood has a speeding problem as well?

PLEASE SLOW DOWN