Author: wsemackhart

Minutes from Annual Meeting Sunday, January 26, 2020 at 3:30 pm

Location: Metzger Park Meeting Room

Board Attendance:  3 members    

Total HOA member attendance:  21 (19 lots)

  1.  Call to Order:  A quorum of homeowners was present or represented by proxy (30 of 108 homes).
  2. Board Reports
    1. Chair:  Terry Crawford discussed the Tree Removal and the CCR and By-Law Enforcement Policies, the status of the removal of the 3 dead trees between lots 28 and 43; the HOA owns 1 of them, the homeowner of lot 42 owns the other 2, and the speeding problem that still exists in the neighborhood.
    2. Vice-chair:  (was formerly Terry Crawford until recent resignation of Marilynn Weineke)
    3. Treasurer:  Mackenzie Hart presented account information for period ending 12/31/19, and the board approved 2020 budget.
    4. Secretary:  Joan Morley (arrived late, so did not give a report)
  3. Committee Reports
    1. Landscape:   $1400 for bark at front/south entrance, why so much?  The main discussion regarded the clean-up of spreading blackberries (including the lot next to the Dwyers – the board should send them a notice.  The money set aside for special projects ($2158) would not all be used for bark.
    2. Legal – no report
  4. Election of Officers to the 2020 Board:  Nominations/volunteers for the Board were:  David Lukowski, Mackenzie Hart, Jen Kray, and Joan Morley – voted by members present and proxies turned in (11).
  5. The January 8th minutes were approved, and will be posted.  The survey cost of $1500 needs to be paid, as approved – Mackenzie will take care of that right away.  (They will look for 3’ stakes, and the screw in sidewalk to locate property line).    
  6. New board members will meet soon (Feb 3) to determine positions.  The meeting was adjourned at approximately 5:30 pm.

Minutes from Board Meeting January 8, 2020 6:30 p.m.

Board Members present: Terry Crawford, Joan Morley, Mackenzie Hart

Guests:

Minutes from the meeting of November 13, 2019 were read by Joan Morley, and approved by the Board to post.  The Treasurer’s Balance Sheet report to date as of October 31, 2019 and Income and Expense Report draft were passed out for review and comment/correction.   

OLD BUSINESS

Board Members :  Mackenzie reported on the City of Tigard letter to us regarding property #43 code compliance/complaint (tree hazard).  Eight proxy votes were given to secretary Joan Morley. Mackenzie reported that five or six homeowners paid two years ($192) due to wording of the billing showing 2018 and 2019.   The donation section had been added by Marilynn Weineke, plus comments regarding speeding and parking.  

Trees:  Discussion of the suggestion by Marilynn Weineke for taking down trees to a level where not a hazard would save money .  Members agreed that a survey to determine ownership is needed, and had two proposals for this. Terry said this does not set a precedent (regarding letter from Ken Ross), and the cost would be about $1250, plus about $1500 to remove trees if HOA.    Motion to approve the survey of Lot 43 and a referral to the next board passed with 3 votes yes. CWS has environmental and planting requirements, plus City of Tigard permit of $50. Mackenzie suggested the cost to just take the trees down without a survey would be less – but that idea was opposed.  We have 20 days from Dec. 23 to take action but could ask for an extension.      

Terry Crawford referred to the response needed by the City of Tigard compliance letter., which could require extensive daily fines if not addressed.    Terry will get back to the city, sending a letter of response. 

NEW BUSINESS

  1. Tree removal – need to survey.
  2. Assessment of $96 (look at financial situation.
  3. Architectural Control Committee back in action regarding lots not built on.
  4. Maintenance of area above wall (not ours, make it clear who owns)
  5. Bylaws, deal with issues
  6. Speeding (also accident with dumpster hit up onto sidewalk).
  7. Agenda for annual meeting – balance sheet & Expenses as of Dec 31, accomplishments, new 2020 budget proposal, trees, sidewalk, park party. 

Meeting was adjourned at 8:00 pm. 

Mackenzie Hart Introduction

Hello Everyone!

I am new to the board this year and I want to introduce myself and some of the issues I care about.

I live in one the first houses at the North entrance and I love this neighborhood. I have lived here for 3 years and my husband and have a 1 year old daughter.

I am looking for people that are interested in the helping with the following:

  • Working on the landscape committee focusing on a plan for the North Entrance Neighborhood property. The next meeting is scheduled for Wednesday May 29th, 6:30pm at Marilynn’s house.
  • Working on the landscape committee figuring out how to create a private, yet accessible path for our neighborhood to enjoy our creek. (I would love to be able to take my daughter there someday)
  • Working with a group to plan a Summer Block Party BBQ in our Park! A planning meeting will be held on Wednesday, May 22nd, 7pm, location TBD.

I am really excited to be involved in the neighborhood and look forward to getting to know more of my neighbors!