Author: tkreitmeiercomcastnet

WSE September 18, 7pm Cougar Woods Park Meeting Notes

  • NOTES:
  • -Sign in sheet passed around
  • -Call to order – Mackenzie
  • -Introductions of members
  • -Mackenzie – current treasurer; acting as chair
  • -Kimberlee – acting as secretary
  • -Dolly – acting as vice-chair of HOA
  • –
  • Business
  • -We have a quorum between proxy votes and those present
  • Diane – advertised that we are doing annual meeting since the last one did not have quorum
  • -Officers:
  • Mackenzie – wants to be “at-large”; we will need a treasurer to take her place
  • Kimberlee – will continue with secretary
  • Dolly – willing to serve in any capacity
  • Joel – volunteered to serve
  • Catie Aznoe – volunteered to serve
  • Jen – moved to approved the slate
  • Pam – seconded
  • All approved
  • Dolly – thank you for serving; we have something special with our community; let’s care for each other and be neighborly; compared to other HOAs our dues are very reasonable; any issues you can call Mackenzie
  • Mackenzie – I just want everyone to be happy; so please reach out if you need anything
  • Park Project
  • Mackenzie – trees & shrub issue still needs to be corrected (natural fence was damaged); she has reached out to landscaper that PGE hired; they need to build it back to the way it was prior; she is following up with it; shared about trees up on north side that are being trimmed to be clear of power lines
  • Diane – shared that the sprinkler system in the park no longer works bc years ago the big PGE trucks drove through the park and damaged them
  • City Clearing – One of the homeowners spoke with the City and was able to get the neighboring HOA to clean up our side of their “greenspace” on the south of Ventura Drive
  • Votes for proposed items:
  • -$200 transfer fee: Mackenzie as treasurer works with Title companies when a sale happens; they all ask what the transfer fee is; it is a way for us to have income; she asked Title companies what the typical fees are and they said anywhere from $50-$300; they buyer pays the transfer fee; how many sales? Maybe 4-6 per year; 
  • Dolly – move that we accept the transfer fee
  • 2nded
  • All in favor? All but 2 proxy votes
  • PASSED
  • NOTE: we need to make sure that the proxy votes include lot numbers
  • -Increase annual dues $10 per lot per year; why $10? Seemed feasible to add $10 vs. $20; need more to take trees out; 
  • -we need 50% of members to vote on this to pass, and we do not have that 
  • -if we write it again, it was recommended that we put a “cost of living” adjustment wording
  • -”$106 new dues every year”
  • -Diane – ⅔ of members
  • -Dolly – could send clearly stated email or paper mail
  • -Diane – need to be regular or special meeting
  • -We will look at the way it is worded and follow up next time
  • Dolly – we need to publish our financial statements
  • Mike: Is there a list of at-risk trees? 
  • Jen: no
  • Mackenzie -we need approval; just need to file paperwork
  • Jen: we need to get in touch with common property owners to look at this
  • Electronic Notification
  • -Give everyone choice; send out letter notifying everyone; keep list of those who want to use post vs. email
  • -No voting tonight; no changing by-laws, just clarifying 
  • -Tom: read from regs; we have discretion as a board to send electronic information
  • -Board will encourage members to accept electronic distribution whenever possible; encourage them to subscribe to the WSE website; 
  • Mac moves to end meeting
  • Seconded
  • Passed 

September 18, 2023

NOTE: Our apologies this was posted later than expected.

WSE September 18, 7pm Cougar Woods Park Meeting Agenda

  • Call to order
    • Record Proxy Votes and names of Attendees
  • New business
    • Electing New Officers
    • Park Project
    • City clearing areas (Terry’s email)
  • Vote on Proposed Items

Implement a $200 transfer fee for each new household, this would be paid to the HOA through the sale of a home.  

  • Approve
  • Decline

Raise dues $10 per lot per year

  • Approve
  • Decline

Adjust bylaw 3.3 to allow electronic notification

  • Approve
  • Decline
  • Open Forum

WSA HOA Minutes January 30th, 2022

January 30, 2022

  • Call to Order – 3:43pm
  • Roll Call
    •  David Lukowski – Chair – Present
    •  Jennifer Kray – Vice Chair – Present
    •  Kimberlee Reitmeier – Secretary – Present
    •  Mackenzie Hart – Treasurer – Present
  • Kimberlee – Reading of Minutes from September 26th 2021 –  David Moved to accept minutes – Jen Second, Passed.
  • Reports from Officers
    • David
      • Website upgrades
        • Online Payment Acceptance
    • Mackenzie
      • Title Transfer fee – Fee would be assessed during the sale of a property.
    • Jen
      • Nothing to Report
    • Kimberlee
      • Nothing to report
  • Old Business
    • From Board Members
      • Tree on HOA property between 9880 and 9890 Ventura Ct.
        • Mike Bid on Trimming the tree is $875
        • Jen will get a bid on the tree from Arborscape.
    • David:
      • Electronic means of paying.
        • Stripe account for payment acceptance (Charge of 3.8% to accept payments)
        • Hooking up payment from website. (Additional Website fee $48/yr)
        • New easier to find domain (WSEHOA.ORG)
        • No Ads on site, easier to view and navigate.
        • Board approved paying for a website that can provided these.
          • Website fee $48/yr
      • Account for Kimberlee on website – David Provided
      • Account for Jen on website – David Provided.
  • New Business
    • David
      • Invoice from Mike’s Tree Service for $600 for spreading of chips at north entrance.
      • Open floor for nominations of open board position – Member at Large.
      • David to verify who can legally approve the budget and post it to the website.
    • Jen
      • Planted 5 saplings on HOA lot
      • Dario was asked to clean blackberries one more time
      • Jen has requested that the HOA stays on top of keeping this area cleaned up
    • Mackenzie
      • Title Transfer fee – Fee would be assessed during the sale of a property.
      • 2022 budget proposal, budget was sent ahead of time, Mac went through budget spreadsheet on screen
      • vote to approve if quorum is present: Yes, we have a quorum
      • Question in chat from Dolly about Metzger meeting room was supposed to be rent free; Mac: paid in 2019; member said we do not qualify for free rent 
      • Motion to approve; seconded; passed
    • Open Floor to Homeowners for new business.
    • Dolly
      • Asked about progress with the City work on the Stairs between ventura dr and ventura place.  David Mentioned he talked to the city planning office and the results were that in order to have the work performed by the City, then the HOA would need to relinquish the property to the city.
      • Asked about adding a locked mailbox in the culdesac to use vs. the PO Box; there is a legal address by the park; Mac asked about cost upfront; Dolly said it would save on the PO box costs
    • Diane
      • Asked questions about budget: income less than outgoing; Mac discussed reserves (legal & tree reserves) and donations; what is the balance? Mac said about $7000, checks still coming in; was there a carry over? How did you get the extra $300 that was spent? Mac said from the reserves. $9888 from assessments, 193 from donations; we get 20-30% late; Mac explained how legal reserve is managed – it is budgeted but has not been used; the tree reserve was used plus some
    • Mac: discussion about board members; need 4; David will stay
    • David; we need a 5th member
    • Dolly said in the chat that she will step up; David nominated her for member at large; motion to approve;
    • Jen would like to step away; could Dolly take over for her as vice chair? 
    • Dolly: needs to be approved by current Board, so will be tabled for now
  • Dolly: gave report about City of Tigard and what is going on

Meeting Adjourned