Author: dlukowsk

January 30, 2023

WSA HOA Agenda & Notes

• Call to Order – 
• Roll Call
  •  David Lukowski – Chair
  •  Dolly Specht – Vice Chair
  •  Kimberlee Reitmeier – Secretary
  •  Mackenzie Hart – Treasurer
  • Jennifer Kray – Member at Large

• Kimberlee – Reading of Minutes from Previous meeting 
• Reports from Officers
  • David
    • Maintenance
      • Work to repair steps between Ventura Dr and Ventura Ct
        • Materials purchased, awaiting warmer weather to repair
    • Vegetation overgrowth across from 6965 SW Ventura Dr.
      • Reported to the City of Tigard, was told to contact the owner.
      • Sent letter to homeowner at 10025 SW 70th pl, requesting it be cut. 
    • Tree fell across the creek and onto property of 7045 SW Ventura Dr.  Tree was not from HOA property.
    • Street light out at corner of Ventra Ct and Ventura Dr.  Reported to the City of Tigard, light fixed.
  • Mackenzie
  • Jen
    • This calendar year work toward raising the annual dues $20/year to cover costs of future tree maintenance on common properties. (Laurie Burke brought this concern up too).  Average cost to take a tree down runs $1,500-$3,500 depending on the situation
    • This calendar year work toward amending bylaws on procedure to.handle common property tree issues.  For example a felled tree: homeowner notifies HOA to confirm it on HOA property; Homeowner hires and either the tree company;  bills the HOA or the homeowner is reimbursed. 
  • Kimberlee
  • Dolly

• Old Business
  • Quorum Count
    • 108 lots, ? double lots, ?  What is the total number we need for the quorum??
      • 27 for a Quorum, each lot has 1 vote if you own 2 lots you get 2 votes.
    • A quorum for any meeting of the WSE HOA consists of the number of persons who are entitled to cast 20% of the votes in the association.  
    • The vote of a majority of the members present or represented by proxy at a meeting at which a quorum is present shall be necessary for the adoption of any matter voted upon by members, “except as restricted herein”.
      • A majority of the members of the Board shall constitute a quorum for the transaction of all board business.  The vote of a majority present shall be necessary for the adoption of any matter.  A director may not vote by proxy or secret ballot.^(4.6

• New Business
  • David Lukowski to step down from WSE HOA Board.
  • Jen Kray to step down from WSE HOA Board if there are volunteers willing to join. 
  • Mackenzie would like to transition out of the role of treasurer but would be willing to stay on as a board member.
  • Election of new board members.

A message from The City of Tigard shared by our neighbor Dolly.

Portland General Electric announced that it is monitoring dangerous, high-risk fire conditions and is increasingly likely to call public safety power shutoffs (PSPSs) in 10 areas that are at a higher fire risk, affecting approximately 30,000 customer meters. A PSPS is when PGE turns off power in a limited, high-risk area to help reduce the risk of wildfire and to help protect people, property and the environment. 

PGE is actively monitoring conditions and will make the decision based on factors including wind speed, temperature, humidity and the dryness of trees and brush, field observations and information from local fire departments and agencies. PGE will continue to monitor conditions for the next 24-48 hours and will provide an update. If conditions persist, PGE aims to provide up to four hours of notice before turning off power.  

Weather forecasts indicate strong, gusty winds are predicted across PGE’s service area, starting as early as Friday morning. “PGE works year-round to help keep our system safe and resilient from wildfire, including managing over 2.2 million trees along 12,000 miles of power lines,” said Larry Bekkedahl, senior vice president of Advanced Energy Delivery, PGE. “However, we are expecting extreme winds that could cause outages. We are preparing to have crews at the ready to begin repairing damage following the high winds, as soon as conditions are safe.”

The 10 PSPS areas are shown in the map link below. Customers in these areas should check portlandgeneral.com/psps to confirm if their power may be impacted. PGE encourages everyone who may be impacted by a PSPS or a weather-related outage to make an emergency plan and prepare an outage kit using the preparedness information that PGE sent to customers and that is also available on PGE’s website. 

If PGE calls a PSPS in these areas, PGE will shut off power as long as necessary to protect against the risk of fire. A PSPS can last for multiple days. After weather conditions return to normal, PGE will begin to visually inspect its equipment and make any repairs necessary to safely re-energize lines. Based on current information, PGE estimates a PSPS could be called on Friday morning, and power could be out through Saturday night. Assuming this event duration and no damage to our system, power restoration would begin Sunday morning and power to customers could be restored by Monday night.

If PGE calls a PSPS in these areas, Community Resource Centers will likely be opened to provide information, water, ice, Wi-Fi and access to charging for personal electronics. More information will be provided in future updates.

PGE is communicating directly with customers in the impacted areas and will also communicate through the news media, on portlandgeneral.com/psps and on social media, @PortlandGeneral on Twitter and @PortlandGeneralElectric on Facebook, among other channels. 

Customer service is available at 503-228-6322 and service advisors can assist customers in more than 200 languages.

Hello WSE Neighbors!

Our Board member Dolly, wants to know if anyone is interested in the HOA hosting a Block Party for the National Night Out. To gauge interest, please contact Dolly at dollyspecht@aol.com.

Every year, National Night Out (NNO) is celebrated in Tigard and in communities throughout the U.S. on the first Tuesday in August. It’s an opportunity for neighbors to gather, get to know each other and build a sense of community — one where neighbors look out for each other and work together to make their neighborhoods safer.

NNO is also an opportunity for police officers and community members to come together in a low-key, positive environment centered around a BBQ, cookout or block party.  

If your neighborhood is putting on an event and you would like the Tigard Police Department to come by to meet you, hand out stickers and build relationships, please email us with “NNO Event Request” in the subject line. Please include the event address, time of the event, and a point of contact.

We will do our best to visit as many NNO parties as possible, depending on our available staffing that day. We look forward to seeing you at National Night Out!

National Night Out | City of Tigard (tigard-or.gov) 

Washington Square Estates Homeowner’s Association Inc. April 27 th , 2020 6 pm (Draft)

Board Attendance by Zoom: Mackenzie Hart, David Lukowski, Jennifer Kray

1. Meeting was called to order, and the roll call was taken (board member
   Joan Morley was unable to participate).
2. Minutes of the previous meeting of February 3, 2020 were read and
   approved. A motion to remove Marilyn Weineke’s name from the record
   was approved.
3. Reports from Officers: MacKenzie Hart gave the bank balance as
   $7778.47.
4. Old Business: Tree cutting on lot #43 and HOA property: Inspection was
   performed by Clean Water Services. City of Tigard issued the cut permit
   (introduced into Record). The fee for removal from Mike’s Tree Service
   was $1,500. The HOA will not incur a cost for the service, as it was
   covered by the owner of lot #43.
   Chip Drop for north entrance: Several attempts were made by the Chair
   to contact PGE about chip drop for the north entrance but PGE did not
   return any calls. Chair has contacted Mike from Mike’s Tree Service.
   Upon approval Mike could begin dumping chips on the north entrance.
   Before this happens, the board will need to reach out to Dario or
   otherwise arrange for labor to have the chips spread. The board will do a
   walk-through with Dario about maintenace contract (motion, seconded,
   agreed), and update contract with lot numbers.
5. New Business: WSE sign at the south entrance has been removed and
   stored at 6690 SW Ventura Drive. It was removed as a precaution
   because of forthcoming water maintenance at the site. Stairs between

Ventura Drive and Ventura Court are in need of repair. David Lukowski
has temporarily fixed the issue by adding longer screws to the stair
material. However, some of the materials estimated to be $100 to $150.
(Get estimate on concrete step replacements). Common property
between lots 49 and 50 will be cleared of blackberries at lot 49’s (Kray)
expense. The board approves the proposed work. MacKenzie received
an email about movers from 7045 Ventura Drive requesting permission to
install stairs and a new driveway. (They do not need permission from the
HOA for the requested improvements).

6. Comments
7. Announcements: Next meeting date: Tentative July 27, 2020 6:30 pm
8. Adjourn

Washington Square Estates is inviting you to a scheduled Zoom meeting.

Topic: WSE Board Meeting April 21st, 2022 6:30PM
Time: Apr 21, 2022 06:30 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/83589109954?pwd=S0w2b1ArbFJmcHhleGdHZ0RSY1JCQT09

Meeting ID: 835 8910 9954
Passcode: m1Ne34
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Meeting ID: 835 8910 9954
Passcode: 873121
Find your local number: https://us02web.zoom.us/u/kdhMPenmAi

Hello Neighbors! Special thanks to Terry Crawford who engaged with the City of Tigard to complete an updated speed study of our neighborhood. Please read the results below.

TLDR; More then 1/2 the people travelling through our community are speeding. Please be respectful of your neighbors and pedestrians and slow down.

2022 Speed Study:  Between Ventura Drive from SW 72^nd and Ventura Place

Week 1 (March14-21, 2022)

Westbound

Speed Range	ADT trips	ADT Weekdays	ADT Weekends
Total trips:  506	426	183	156
>26 mph	253 (50%)
26-30 mph	235 (46%)
31-35 mph	18 (3%)
36-40 mph	0
>41 mph	0

Eastbound

Speed Range	ADT trips	ADT Weekdays	ADT Weekends
Total trips:  720	373	243	217
>26 mph	360 (50%)
26-30 mph	341 (47%)
31-35 mph	18 (2%)
36-40 mph	1 (0.1%)
>41 mph	0

Comments:

• The study was conducted by the City of Tigard over a one-week period from March 14^th through March 22^nd .
• They used a calibrated measuring device mounted on one of the streetlight poles in the neighborhood.  The counts were done anonymously and without the driver’s knowledge any measurements were being taken.  No license numbers or photos taken; purely trip and speed counts.
• Compared to the study done (and published on the HOA website) in 2019, we have about the same number of trips this year. 
• Eastbound traffic makes a right off of SW 72^nd and has a speed hump to deal with and yet the Eastbound speeding is as bad as that Westbound.  Conclusion is that speed bumps are useless in calming speeders, i.e., slowing them down.
• We had no one exceeding 41 mph as we had in 2019.  There is still someone who feels it is OK to drive through the neighborhood 10-15 mph in excess of the posted 25 mph speed limit.  Why????
•  We still have half of the people driving through the neighborhood who driving in excess of the posted speed limit.  Why???

The same message about the solution to the problem as in 2019:  we each own being responsible and speed limit compliant drivers in our neighborhood.  We need to look out for each other by driving at or below, as conditions warrant, the posted 25 mph speed limit.  It is interesting to note the number of “20 is plenty” and “We need to look out for each other” signs posted in the upper neighborhood prior to the Alfred Street exit. Think that part of the neighborhood has a speeding problem as well?

PLEASE SLOW DOWN

As some of you may know. The Hall Blvd bridge crossing 217 is slated to be replaced in 2022. Some neighbors have raised concern that this may increase traffic through our little neighborhood. If you have concerns I recommend that you raise them with ODOT by contacting ODOT directly:

Lili Boicourt, ODOT Community Affairs
PH: 503-731-8247 or
Email: Lili.D.Boicourt@odot.state.or.us

Here is the website and link to download the improvement plan.

Sunday January 30th, 2022 at 3:30PM

Thank you all who attended, here is the recording of the meeting.

The time has come for the WSE annual board meeting. This is the time of year when we as the board set the budget for the new year which must be approved by the home owners. Please consider attending. The HOA requires at least 28 present votes to approve the budget. Due to COVID restrictions, the meeting will once again be a virtual / phone in meeting.

Washington Square Estates is inviting you to a scheduled Zoom meeting.

Topic: Washington Square Estates Annual Board Meeting
Time: Jan 30, 2022 03:30 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/88468485858?pwd=MExmdk9oWk5xMDZiWjc3amZTOTJLQT09

Meeting ID: 884 6848 5858
Passcode: 8NE2gY
One tap mobile
+12532158782,,88468485858#,,,,446441# US (Tacoma) +13462487799,,88468485858#,,,,446441# US (Houston)

Dial by your location
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
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+1 301 715 8592 US (Washington DC)
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Meeting ID: 884 6848 5858
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Find your local number: https://us02web.zoom.us/u/kzv3bIc5B

 Agenda

• Call to Order – 3:35pm
• Roll Call
  •  David Lukowski – Chair – Present
  •  Jennifer Kray – Vice Chair – Present
  •  Kimberlee Reitmeier – Secretary – Present
  •  Mackenzie Hart – Treasurer – Present
• Reading of Minutes from April 14th –  Meeting Minutes Approved 
• Reports from Officers
  • David
    • Paving of Ventura Dr, Cul-Du-Sac – Request made with city of Tigard – After request was made the condition of the street was updated from Very Poor to Poor
    • Paving of Ventura Pl – Request made with city of Tigard. – Same as above
    • Crosswalk Ventua Dr stairs – Request made with the city of Tigard. – 
    • Looked at city ordinances about the fallen fence at the path. Ordinances cover right’s of property owners and public right of way.  Since, the Ventura Dr path is private (HOA owned) and not a public right of way.  The city would not be involved and it would be on the HOA to work with the owner.
  • Mackenzie
    • We have collected all but 18 household dues.
    • Also collected $179 in donations
    • Currently we have $7029.52
    • Provided Letters from Terry.

• Jen
  • Had Black berries removed on the property next door which is partly HOA property.  Paid $1600 for the entire area.  HOA should provide funds for part of this service performed.
  • Ask Dario about coming and clearing the area next to Jen’s house.
• Kimberlee
  • Received old notes from Joan.  
    • Needs to know how far back we should keep records
    • Found a set of unknown keys probably the HOA PO BOX.

• Old Business
  • From Board Members
  • Jen: Blackberries removed from HOA property and partially from empty lot 
    • HOA needs to reimburse.
  • Yard Maintenance will need to include keeping the path clear and off property of 9835
    • Mackenzie will talk to Dario about adding it to maintenance.
  • Voter approval needed to plant on pathway / permits may be needed
    • Jen looked into city permission for planting, and found no permissions needed to plant a tree..

• New Business
  • Tree on HOA property between 9880 and 9890 Ventura Ct.
    • Mike Bid on Trimming the tree is $875
    • Jen will get a bid on the tree from Arborscape.
  • Electronic means of paying.
    • Paypal Account
    • Hooking up payment from website.
    •  – Board approved paying for a website that can provided these.
  • Account for Kimberlee on website – David Will provide.
  • Account for Jen on website – David Will Provide.
  • Update of website and electronic payment acceptance.
  • Open Floor to Homeowners for new business.
    • Jen
      • Requesting permission to plant Leland Cypress trees on HOA property
        • 6 to 10 trees with mulch
      • Reimbursement for Cleanup on HOA Property.
      • Will measure and cut check.

Adjourned – 4:33 PM

Hello Neighbors,

I hope everyone had a great summer and was able to stay cool and healthy. We are having our first in person board meeting this Sunday September 26th at Cougar Woods Park.

Agenda

• Call to Order
• Roll Call
  •  David Lukowski – Chair – Present
  •  Jennifer Kray – Vice Chair – Present
  •  Kimberlee Reitmeier – Member At Large – Present
  •  Mackenzie Hart – Treasurer – Present
• Reading of Minutes from April 14th Meeting 
• Reports from Officers
  • David
    • Paving of Ventura Dr, Cul-Du-Sac – Request made with city of Tigard
    • Paving of Ventura Pl – Request made with city of Tigard.
    • Crosswalk Ventua Dr stairs – Request made with the city of Tigard.
    • Looked at city ordinances about the fallen fence at the path. Ordinances cover right’s of property owners and public right of way.  Since, the Ventura Dr path is private (HOA owned) and not a public right of way.  The city would not be involved and it would be on the HOA to work with the owner.
  • Mackenzie

• Jen
• Kimberlee

• Old Business
  • From Board Members
  • Jen: Blackberries removed from HOA property and partially from empty lot 
  • Yard Maintenance will need to include keeping the path clear and off property of 9835
  • Voter approval needed to plant on pathway / permits may be needed
  • Open the floor for new business from owners.

• New Business
  • Tree on HOA property between 9880 and 9890 Ventura Ct.
  • Open Floor to Homeowners for new business.