Annual Meeting

2026-01-29 HOA Annual Meeting

Board Present: Joel Stevens, Catie Aznoe, Mackenzie Hart, Kimberlee Reitmeier, Dolly Specht

Zoom Meeting; 7pm

Attendees

Lot 47 Johnson

Lot 72 Tom McGowan

Lot 29 + 30 Nancy Lof

Lot 81 + 104 Dolly Specht

Lot 10 Leo Macleod

Lot 11 Mike Shkolnik 

Lot 105 Catie Aznoe

Lot 52 Kimberlee Reitmeier

Lot 103 Mackenzie Hart

Lot 101 Joel Stevens

Lot 49 Steven Kray

Proxy Votes

Lot 9 Laurie Burke

Lot 35 Virginia Nelson

Lot 90 Trent Edwards

Lot 13 Ellen 

Lot 1 Devon Anderson and Cella Roy

Lot 99 Robert Ryan and Sara Wood

Lot 71 Adam Aguilar

Lot 41 Scott Bauer

Lot 59 Ronald Cameron

Lot 63 Robert McLellarn

Lot 97 Linda Rutledge

-We have a quorum

Discussion/Reports:

  1. Stairs from Ventura Ct.  to Ventura Dr. and our park. Committee to explore options for rebuilding?

Volunteer work party did not come together; Joel looking at options for stairs masonry vs. wood; Joel wants to put a committee together; Leo MacLeod volunteered, Tom McGowan volunteered, Tom gave permission for power/outlet use, as did Catie; 

-Question asked about how to collect past due dues; First step is that we contact the owner; have to research where owner lives when there is a renter present; threaten lien, file lien (none this year yet), We have one resident 6 years behind, one 5; Catie sending notices at the end of the month; recommendation that we offer payment plan; We have offered payment plan and received one response;  

-Question asked about what is the next step on the stairs; Joel: want a committee; Leo & Tom are willing to be on committee; Joel will reach out to schedule; 

-Question asked if City will help; ask for their connections; maybe their engineering staff has connections; Dolly asked and they were not interested before, she will try again; Leo shared his concerns about safety and liability; Joel will set date and we can post on the website to get more support

  1. Landscape Maintenance

-Price went up for services a bit; we were gifted PGE wood chips, and Dario is spreading; he charges $400 per unit; Maybe we have a work party to spread so we do not have to keep paying Dario; The loads are free from PGE, we need to let them know when we want them to stop; they are being spread at the north entrance of WSE (off Alfred); Mackenzie will be the contact for Dario moving forward

  1. Trees on Common Property

-Removed one from lot 1; Mike shared that when neighbor had tree fall on their house, his own rates were raised; NOTE: if you see any on common property, please let the Board know; Mike shared that it looks like there are some small ones on the creek side that need to be taken care of; might be able to take care of himself; 

  1. The Roster

-The roster went out via link to this annual meeting; we have it on the website and it is PASSWORD PROTECTED, check your email for that information; opt out option is available (see email and website); Roster is for neighbor use only – DO NOT use for soliciting; 

  1. Treasurer’s Report and actions to collect delinquent dues

-Dolly shared on screen the 2025 Year End Report; Mackenzie recommends stating that ending cash is $289 and the $4000 is moved to cash reserves

  1. Elections

-Dolly is leaving the Board; Caite will take over treasurer position; still have an open position; any takers?

Election of Officers:   We need to fill several board positions, so please consider volunteering.  

  1. New Business: Dolly has an offer of a street sign for free; that says Washington Square Estates; might be confusing since it looks like a street sign;

Questions: Mike asked about social events; 

Progressive Dinner would be fun; summer picnic; awesome goal; need support to plan; neighborhood garage sale; Let’s put it on the website; Board will discuss details at next board meeting!

Meeting adjourned at 8pm

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