Meeting Updates

-The HOA Board will meet October 1, 2025 at the home of Catie Aznoe from 7pm-8pm

–SPECIAL HOA ZOOM MEETING scheduled for October 8, 2025

Topic: WSE HOA Special Meeting
Time: Oct 8, 2025 07:00 PM Pacific Time (US and Canada)
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Meeting ID: 884 4020 9964
Passcode: 204888

WSE HOA Special Meeting Agenda

Old Business:
I. Board Updates
   A. Stairs from Ventura Ct.  to Ventura Dr. and our park
   B. Landscape Maintenance
   C. Trees on Common Property
   D. Roster
II. Treasurer’s Report 

New Business:I. Dues Increase from $96 annually to $120 annually per lot

   A. The budget presented at the Annual Meeting forecasted $150 remaining at the end of year based on the current annual dues income. 
   B. The dues have not been raised since 1991 and are no longer in line with current insurance, tree maintenance, and grounds maintenance expenses.

VOTE (50% membership required)
     A. Yes to $120 annually ($10 monthly) dues to start January 1, 2026
     B. No to dues increase.

II. Bylaw 4.2 Change: Board Terms

   A. Set all board terms to two years with staggered terms. (Full text below.)

  VOTE (50% membership required)
 A. Yes to Bylaw 4.2 Amendment as described.
B. No to Bylaw 4.2 Amendment as described.

III. Bylaw 7.4 Change: Reserve Funds

A. Exclude the special projects fund from the $15,000 end-of-year limit to allow for building funds for special projects, such as stair repair, without affecting the dues collection for regular expenses. (Full text below.)

 VOTE (50% membership required)
A. Yes to Bylaw 7.4 Amendment as described.
B. No to Bylaw 7.4 Amendment as described.

BYLAW 4.2 AMENDMENT
Current Text:
4.2 COMPOSITION, ELECTION AND TENURE
The board shall consist of five (5) persons duly elected, at the annual meeting, from among the members of the Association, at which time two (2) directors shall be selected for two (2) year terms. The remaining three (3) directors shall serve for a one year term. Nominees must either be present or have provided a written statement of their willingness to be nominated and serve if elected. Each member of the Board shall serve for a term of one year from time of election, or until a successor is elected or appointed.

Proposed Text:
4.2 COMPOSITION, ELECTION AND TENURE
The board shall consist of five (5) persons duly elected at the annual meeting from among the members of the Association. Nominees must either be present or have provided a written statement of their willingness to be nominated and serve if elected. Each member of the Board shall serve for a term of two years from the time of election or until a successor is elected or appointed.

Reasoning:
The board is proposing a change to article 4.2 of the Washington Square Estates Bylaws to clarify the length of terms for the board. The current language in the article is contradictory in terms of the length of terms between the first and last sentences. For simplicity, we propose that each board member serve a two-year term instead of assigning one-year terms to some board members.

BYLAW 7.4 AMENDMENT
Current Text:
If total reserves of the association exceed $15,000 as of the end of an annual period, the Board shall suspend the monthly assessment until the reserves fall below $5,000.
Proposed Text:
If the association’s total reserves, excluding the special project fund, exceed $15,000 as of the end of an annual period, the Board shall suspend the monthly assessment until the reserves fall below $5,000.
Reasoning:
In anticipation of building a fund for specific special projects, such as fixing the staircase, we must ensure we can carry the fund over a year without affecting our annual budget, legal, and cash reserves.