Board Members Present: Catie Aznoe, Joel Stevens, Kimberlee Reitmeier, Dolly Specht, Mackenzie Hart
Agenda
Check on Quorum (20% for regular business, over 50% to amend bylaws or increase dues)
Discussion/Reports:
1. Stairs from Ventura Ct. to Ventura Dr. and our park.
2. Landscape Maintenance.
3. Trees on Common Property.
4. Parking on Street and Owner’s property.
5. The Roster.
6. Treasurer’s Report and the need for additional funds in the future.
7. New Business
Election of Officers: We need to fill several board positions, so consider volunteering.
NOTES:
-23 present online & with proxies; we have a quorum as of 7:05pm
-discussion on stairs; concern about their safety; estimates around 20K for concrete; Andrea Johnson may know someone (Tower) who could give lower rate; Plastic timbers would be another option; recommend that we install a railing; lots of discussion around importance of keeping stairs as part of a welcoming neighborhood; members use it as well as others; We do need to be aware of the Clean Water Services pipes
–We would need 50% of the membership in order to increase dues to consider this project and we are not there tonight; At a minimum we need a work party to improve them; would be great to have it this spring
-Landscape maintenance: we are doing bare minimum; stairs, park, entrances; $600/mo’
-Question about how much we spend on park; question about building a house there instead; Tom McGowan lives across from the park and sees people going there all day, daily; the only way it could be use for a home is if there is 100% vote by members;
We have not raised dues for 10+ years and this has not kept pace with inflation; Sense that we might want to do a bit more, but that will cost
-Straw poll for increasing dues just to see what present members think
-Trees on common property: if one that is on common property is identified as a hazard then we have to manage it, but otherwise we are not managing trees on homeowners properties
-Parking on street and owner’s property: HOA has no jurisdiction on that; that is a City of Tigard issue
-HOA Roster: request sent to members; only one member opted out
-Treasurer’s Report: Dolly shared information; will be sharing report with members; after expenses will be left with under $200; we need to raise our dues; delinquent neighbors=16 from 2024 ($1536), several others in longer arrears; we are trying to track down owners, many of whom are not local; we will look at liens for those over 3 years
-meeting spaces: Dolly found one for $300; when Joel checked with school district, was not able to get it for January; may be an option in the future; hard to find free venues; Metzger park facility hard to hear in that building
-New business:
Seems to be a contradiction in by-laws about how long terms are for Board Members
Need new board members; Any volunteers?
Concern shared that people may not be committed to coming to meetings when our dues are so low – $8/mo; need to make it worth somebody’s while
-Dianne made a motion to continue current Board; Andrea seconded; no discussion; vote passed
Meeting adjourned 8:33
Washington Square Estates 