2024-06-11 HOA Board Meeting Minutes
Present: Joel, Catie, Kimberlee, Mackenzie, Dolly
Agenda
Treasurer’s Report – Dolly
Trees – Joel
Landscaping – Catie
HOA Roster – Joel
Minutes
Call to Order
- Joel called the meeting to order
- Treasurer’s Report
| 2024 BEGINNING BALANCE | 6,346.27 | |
| January Dues Income | 576.00 | |
| Donations | 2.40 | |
| Title Transfer Fee | 200.00 | |
| Liability Insurance | -1,321.00 | |
| JANUARY ENDING BALANCE | $5,803.67 | |
| February Dues Income | 5,437.80 | |
| Donations | 127.00 | |
| Grounds Maintenance | -600.00 | |
| FEBRUARY ENDING BALANCE | $10,768.47 | |
| March Dues Income | 2,141.00 | |
| Donations | 35.60 | |
| Grounds Maintenance | -600.00 | |
| Mailbox Parts & Installation | -299.00 | |
| MARCH ENDING BALANCE | $12,046.07 | |
| April Dues Income | 1,252.00 | |
| Donations | 0.00 | |
| Dept. of State Filing Fee | -50.00 | |
| Grounds Maintenance | -600.00 | |
| APRIL ENDING BALANCE | $12,648.07 | |
| May Dues Income | 0.00 | |
| MAY ENDING BALANCE | $12,648.07 | |
| June Dues Income | 768.00 | |
| Title Transfer Fee | 200.00 | |
| Donations | ||
| Grounds Maintenance | -1,376.82 |
2024 Dues are almost current for owners whose addresses we have. Dolly will contact the renters to obtain the current contact information for the owners.
Old Business
Landscaping:
- Catie will speak with Dario about removing blackberries from the common area strip next to 9835 Ventura Ct.
- Dario will come four times in July and then, per the HOA agreement, will change to two visits a month for the rest of the year.
WSA Stairs:
- Joel got a verbal estimate for $10,000 and a second estimate for $30,000 from a business that measured. We are awaiting a 3rd bid that came out and measured.
- Dolly will follow up on grant opportunities from the city.
Steps up to the other neighborhood above WSE:
- Joel cleared out the remaining trees near the stairs. The rails are significantly dented.
- Joel will look for contact information for the other HOA to see about the rail repair.
Roster:
- Dolly is first going to send out the second notice for information to those missing.
- Joel will write a letter to be sent to residents asking if they would like to opt out of the public roster.
- The roster will include names, emails, phone numbers, lot numbers, and street addresses. Renters will be included.
- The final roster will be shared as a PDF with a disclaimer that it may not be used commercially or shared.
September Gathering
- An ice cream truck is scheduled for Sept. 22 from 2pm to 5pm. Dolly has coordinated with the city.
New Business:
- Mike’s Tree Service removed a tree in the common area behind Ventura Dr.
- Mike’s Tree Service will remove a tree in the common area behind Ventura Ct that is leaning towards two houses. Joel obtained 3 bids for the tree, and Mike’s Tree Service is matching the lowest price.
- Dolly has a certificate for a free street sign and is going to coordinate a Washington Square Estates sign to go on the post between Barbara Ln and Ventura Ct.
Next Board Meeting: August 6, 7pm at Joel’s
Adjourn
Washington Square Estates 