2024-04-23 HOA Board Meeting Minutes
Present: Joel, Catie, Kimberlee, Mackenzie, Dolly, Jen Kray
Agenda
Treasurer’s Report – Dolly
Landscaping – Catie
HOA Roster/Questionnaire – Joel
WSA stairs – Joel
Steps up to other neighborhood – Kimberlee
September night out – Dolly
Minutes
Call to Order
Treasurer’s Report:
| 2024 BEGINNING BALANCE | $6,346.27 | |
| January Dues Income | $576.00 | |
| Donations | $2.40 | |
| Title Fee | $200.00 | |
| Liability Insurance | $1,321.00 | |
| JANUARY ENDING BALANCE | $5,803.67 | |
| February Dues Income | $5,437.80 | |
| Donations | $127.00 | |
| Grounds Maintenance | $600.00 | |
| FEBRUARY ENDING BALANCE | $10,768.47 | |
| March Dues Income | $2,141.00 | |
| Donations | $35.60 | |
| Grounds Maintenance | $600.00 | |
| Mailbox Parts & Installation | $299.00 | |
| MARCH ENDING BALANCE | $12,046.07 |
** DONATIONS are the extra funds that other homeowners just added to their dues, Thank You very much!!! The Board appreciates your kind gesture reflecting support for the volunteer work that we do!
-Dolly following up on the lots that we do not have current addresses for; also make contact with the Renters so that they have WSA neighborhood information
-Catie will update database, print out new sheets for Dolly to send to those who have not yet returned them
-End of April, Dolly will send out bills to those who still need to pay
Landscaping:
-Catie followed up with Dario; he has not been notifying her each time as agreed upon; concern about maintaining his $600/month charges; fertilizer and weed killer are extra costs
-It has been a challenge to get quotes from others; quote recently received was $750/month
-strip of HOA property next to Kray’s lot should be maintained by Dario
-Catie will follow up again with him
-Joel asked about maintenance for our park; maybe we could do a volunteer work day, offer food & beverage; any Scouts who might need a project?
-Idea: post on the website the description of what Dario does when he comes so residents know what the money is going
-LETTER TO HOA FROM CATIE:
Hello HOA members,
We have had questions about our common area landscaping. Below are the descriptions from our landscaping contract for your information. Please let us know by email if you see significant areas being missed and we will address it with our landscapers.
Thank you, Catie
The WSE Board has contracted the maintenance of six (6) areas of WSE per the attached map. Our Landscaping company comes between 2 and 4 times per a month to perform these services based. We are charged per a visit and have established the number of monthly visits based on seasonal needs and our annual budget.
1. Track A: The South entrance to the neighborhood where 72 nd Street meets Ventura Drive. The westside of the street is the area we would like to be maintained. It is approximately 180’ x 20’.
a. Remove fallen leaves
b. Remove/kill large visible weeds
c. Remove any fallen tree branches
2. Track B & C: The area is the North and South of Ventura Drive at the curve. Next to lot 27 and in-between lot 12 & 13.
a. Remove fallen leaves
b. Remove/kill large visible weeds
c. Remove any fallen tree branches
d. Trim Trees & bushes to keep the sidewalks and roadway clear and safe.
3. Track G: The area is the east and west side of Ventura Court where the stream goes under the street. The area is approximately 15’ wide at the street front.
a. Remove any fallen tree branches
b. Trim Trees, blackberries, Ivy & Bushes to keep the sidewalks and roadway clear and safe.
4. Track K: Cougar Woods Park at the end of Ventura Drive. The area to be maintained extends from the street to the edge of the far planting areas.
a. Cut the grass
b. Remove fallen leaves
c. Remove/Kill large visible weeds
d. Remove any fallen tree branches
5. Track L & P: The stairs & path located to the north of the park going from Ventura Drive up to Ventura Court.
a. Remove fallen leaves
b. Remove/kill large visible weeds
c. Remove any fallen tree branches
d. Trim Trees & Bushes to keep the stairs & path clear and safe.
6. Track Q & R: The North entrance to the neighborhood, the last 450 feet of Ventura Court both sides of
the street. The area starts at the Stop sign just south of Alfred Street and extends into the
neighborhood to just past the WSE sign. (Trimming trees would be additional project in this area)
a. Track Q: The East side of the street, where we have planted trees and from time to time added bark chips is the main focus. The size is approximately 470’x20’.
i. Remove fallen leaves
ii. Remove/kill large visible weeds
iii. Remove any fallen tree branches
iii. Remove any fallen tree branches
b. Track R: The West side of the street has more mature trees. The size is approximately 239’x36’
i. Remove fallen leaves
ii. Remove/kill large visible weeds
iii. Remove any fallen tree branches
Roster;
-after 2nd round of updates to database, then we will create a roster; ask residents if there any information they do NOT want published
-send electronically; offer paper copy to those who request it
-will make clear that this information is NOT to be shared; will be for neighborhood use only – not for solicitation
WSA Stairs:
-Joel will do some temporary repair;
-he is looking at options for more permanent repair; will work on this and then present options/plan
-Dolly shared an idea about applying for up to a 50K grant; will need a solid proposal to present
Steps up to other neighborhood
-Kimberlee’s husband, Todd, has been hand cutting the smaller branches to clear stairs
-it would be great if someone can come with chainsaw for bigger pieces; Joel will help (prefers evenings)
-We need to connect with their HOA to make arrangements for clean up (can be cooperative)
-Kimberlee will follow up
September gathering
-Potluck up at the park after school starts; Dolly wants to arrange ice cream truck (free); 2-5 on a Sunday; propose September 22
-also would be fun to have a summer BBQ
-National Night out this year is Tuesday August 6th. Tigard City gathering will be at Metzger Park
Next Board Meeting: June 11th, 7pm at Joel’s
Adjourn
Washington Square Estates 