2024-01-29 WSA HOA Annual Meeting
2024 WSEHoA Board Officers
Chair Joel Stevens
Vice-Chair Mackenzie Hart
Secretary Kimberlee Reitmeier
Treasurer Dolly Specht
At-Large Catie Aznoe
-Call to Order
-Rollcall/Count of Attendees & Proxies/Determination of Quorum
-Minutes of Last Meeting
-Kimberlee read notes from 9/18/23; approved
-Treasurer’s Report
-Dolly will be taking over Treasurer position from Mackenzie this year; Financial report copy is available tonight to review;
Mackenzie – went through expenses on sheet; Dolly will work to ensure that we make sure email addresses are updated and information gets out to all members
Dolly- post Financial Report on the website
-2024 invoices will be sent out soon;
-Joel: we are falling behind on property maintenance and need money for projects such as stairs, park, entries; PGE is going to repair what they damaged; except we won’t be putting sprinklers in; Trees are going to need to come down
-Motion: until we receive income statements and balance sheets no spending of funds beyond existing contractual obligations
-Seconded
VOTE: Opposed wins; motion fails
-Mackenzie will post income statement on website tonight
-Joel: we cannot vote on the dues increase b/c we do not have a quorum for voting
-NOTE: website should have agenda posted in addition to meeting notice;
-Concern brought up around sharing financial details on website
-Motion/Vote on Dues Increase
Cannot vote on this b/c no quorum: 50% plus 1 members required
-Language around by-laws and terms of service: propose that all terms are 2 years; cannot vote on this b/c no quorum
-Discussion:
-Tree assessments/removals: Joel noted one on HOA property;
Question: have we had all our trees assessed?
Mackenzie: it is very expensive; not an all inclusive survey
-We can get a quote
Dolly: remembers having 3 quotes in past
Would be ideal if we can come together as a neighborhood on needs, then an arborist might be able to give us a better deal
-Common areas are on website
-Improvements and potential use of common property between lower & upper Ventura Ct: Joel recommends tabling this until next meeting; please send your ideas to the Board
-Repair of steps connecting park cul-de-sac to upper Ventura Ct; wondering if City of Tigard might be willing to take over management of that; need to ask those who live on either side of the stairs;
Do we want to give up rights to private stairs? Liability? Cost to do the stairs correctly may be cost prohibitive. Could we do an easement?
-Other New Business
PSA: Waste management has new Recycle Plus program
-Add a PSA area on the website…
Question about dues: website indicates due January 31st; will paper statements be mailed out?
Dolly: will send them before Feb 15th; remove Jan 31st deadline
-Adjournment
Washington Square Estates 