Board Meeting January 30th, 2023 7:00PM (Agenda)

January 30, 2023

WSA HOA Agenda & Notes

• Call to Order – 
• Roll Call
  •  David Lukowski – Chair
  •  Dolly Specht – Vice Chair
  •  Kimberlee Reitmeier – Secretary
  •  Mackenzie Hart – Treasurer
  • Jennifer Kray – Member at Large

• Kimberlee – Reading of Minutes from Previous meeting 
• Reports from Officers
  • David
    • Maintenance
      • Work to repair steps between Ventura Dr and Ventura Ct
        • Materials purchased, awaiting warmer weather to repair
    • Vegetation overgrowth across from 6965 SW Ventura Dr.
      • Reported to the City of Tigard, was told to contact the owner.
      • Sent letter to homeowner at 10025 SW 70th pl, requesting it be cut. 
    • Tree fell across the creek and onto property of 7045 SW Ventura Dr.  Tree was not from HOA property.
    • Street light out at corner of Ventra Ct and Ventura Dr.  Reported to the City of Tigard, light fixed.
  • Mackenzie
  • Jen
    • This calendar year work toward raising the annual dues $20/year to cover costs of future tree maintenance on common properties. (Laurie Burke brought this concern up too).  Average cost to take a tree down runs $1,500-$3,500 depending on the situation
    • This calendar year work toward amending bylaws on procedure to.handle common property tree issues.  For example a felled tree: homeowner notifies HOA to confirm it on HOA property; Homeowner hires and either the tree company;  bills the HOA or the homeowner is reimbursed. 
  • Kimberlee
  • Dolly

• Old Business
  • Quorum Count
    • 108 lots, ? double lots, ?  What is the total number we need for the quorum??
      • 27 for a Quorum, each lot has 1 vote if you own 2 lots you get 2 votes.
    • A quorum for any meeting of the WSE HOA consists of the number of persons who are entitled to cast 20% of the votes in the association.  
    • The vote of a majority of the members present or represented by proxy at a meeting at which a quorum is present shall be necessary for the adoption of any matter voted upon by members, “except as restricted herein”.
      • A majority of the members of the Board shall constitute a quorum for the transaction of all board business.  The vote of a majority present shall be necessary for the adoption of any matter.  A director may not vote by proxy or secret ballot.^(4.6

• New Business
  • David Lukowski to step down from WSE HOA Board.
  • Jen Kray to step down from WSE HOA Board if there are volunteers willing to join. 
  • Mackenzie would like to transition out of the role of treasurer but would be willing to stay on as a board member.
  • Election of new board members.