WSA HOA Minutes January 30th, 2022

January 30, 2022

• Call to Order – 3:43pm
• Roll Call
  •  David Lukowski – Chair – Present
  •  Jennifer Kray – Vice Chair – Present
  •  Kimberlee Reitmeier – Secretary – Present
  •  Mackenzie Hart – Treasurer – Present
• Kimberlee – Reading of Minutes from September 26th 2021 –  David Moved to accept minutes – Jen Second, Passed.
• Reports from Officers
  • David
    • Website upgrades
      • Online Payment Acceptance
  • Mackenzie
    • Title Transfer fee – Fee would be assessed during the sale of a property.
  • Jen
    • Nothing to Report
  • Kimberlee
    • Nothing to report

• Old Business
  • From Board Members
    • Tree on HOA property between 9880 and 9890 Ventura Ct.
      • Mike Bid on Trimming the tree is $875
      • Jen will get a bid on the tree from Arborscape.
  • David:
    • Electronic means of paying.
      • Stripe account for payment acceptance (Charge of 3.8% to accept payments)
      • Hooking up payment from website. (Additional Website fee $48/yr)
      • New easier to find domain (WSEHOA.ORG)
      • No Ads on site, easier to view and navigate.
      • Board approved paying for a website that can provided these.
        • Website fee $48/yr
    • Account for Kimberlee on website – David Provided
    • Account for Jen on website – David Provided.

• New Business
  • David
    • Invoice from Mike’s Tree Service for $600 for spreading of chips at north entrance.
    • Open floor for nominations of open board position – Member at Large.
    • David to verify who can legally approve the budget and post it to the website.
  • Jen
    • Planted 5 saplings on HOA lot
    • Dario was asked to clean blackberries one more time
    • Jen has requested that the HOA stays on top of keeping this area cleaned up
  • Mackenzie
    • Title Transfer fee – Fee would be assessed during the sale of a property.
    • 2022 budget proposal, budget was sent ahead of time, Mac went through budget spreadsheet on screen
    • vote to approve if quorum is present: Yes, we have a quorum
    • Question in chat from Dolly about Metzger meeting room was supposed to be rent free; Mac: paid in 2019; member said we do not qualify for free rent 
    • Motion to approve; seconded; passed
  • Open Floor to Homeowners for new business.
  • Dolly
    • Asked about progress with the City work on the Stairs between ventura dr and ventura place.  David Mentioned he talked to the city planning office and the results were that in order to have the work performed by the City, then the HOA would need to relinquish the property to the city.
    • Asked about adding a locked mailbox in the culdesac to use vs. the PO Box; there is a legal address by the park; Mac asked about cost upfront; Dolly said it would save on the PO box costs
  • Diane
    • Asked questions about budget: income less than outgoing; Mac discussed reserves (legal & tree reserves) and donations; what is the balance? Mac said about $7000, checks still coming in; was there a carry over? How did you get the extra $300 that was spent? Mac said from the reserves. $9888 from assessments, 193 from donations; we get 20-30% late; Mac explained how legal reserve is managed – it is budgeted but has not been used; the tree reserve was used plus some
  • Mac: discussion about board members; need 4; David will stay
  • David; we need a 5th member
  • Dolly said in the chat that she will step up; David nominated her for member at large; motion to approve;
  • Jen would like to step away; could Dolly take over for her as vice chair? 
  • Dolly: needs to be approved by current Board, so will be tabled for now
• Dolly: gave report about City of Tigard and what is going on

Meeting Adjourned