Minutes from Board Meeting January 8, 2020 6:30 p.m.

Board Members present: Terry Crawford, Joan Morley, Mackenzie Hart

Guests:

Minutes from the meeting of November 13, 2019 were read by Joan Morley, and approved by the Board to post.  The Treasurer’s Balance Sheet report to date as of October 31, 2019 and Income and Expense Report draft were passed out for review and comment/correction.   

OLD BUSINESS

Board Members :  Mackenzie reported on the City of Tigard letter to us regarding property #43 code compliance/complaint (tree hazard).  Eight proxy votes were given to secretary Joan Morley. Mackenzie reported that five or six homeowners paid two years ($192) due to wording of the billing showing 2018 and 2019.   The donation section had been added by Marilynn Weineke, plus comments regarding speeding and parking.  

Trees:  Discussion of the suggestion by Marilynn Weineke for taking down trees to a level where not a hazard would save money .  Members agreed that a survey to determine ownership is needed, and had two proposals for this. Terry said this does not set a precedent (regarding letter from Ken Ross), and the cost would be about $1250, plus about $1500 to remove trees if HOA.    Motion to approve the survey of Lot 43 and a referral to the next board passed with 3 votes yes. CWS has environmental and planting requirements, plus City of Tigard permit of $50. Mackenzie suggested the cost to just take the trees down without a survey would be less – but that idea was opposed.  We have 20 days from Dec. 23 to take action but could ask for an extension.      

Terry Crawford referred to the response needed by the City of Tigard compliance letter., which could require extensive daily fines if not addressed.    Terry will get back to the city, sending a letter of response. 

NEW BUSINESS

  1. Tree removal – need to survey.
  2. Assessment of $96 (look at financial situation.
  3. Architectural Control Committee back in action regarding lots not built on.
  4. Maintenance of area above wall (not ours, make it clear who owns)
  5. Bylaws, deal with issues
  6. Speeding (also accident with dumpster hit up onto sidewalk).
  7. Agenda for annual meeting – balance sheet & Expenses as of Dec 31, accomplishments, new 2020 budget proposal, trees, sidewalk, park party. 

Meeting was adjourned at 8:00 pm. 

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